CareDexa modernized intake and clinical documentation during our early clinical deployment
Standardizing clinical intake and session workflows allows pediatric therapy teams to eliminate administrative paperwork delays.
< 48 hrs
Intake turnaround (BTVAS Early Client Deployment)
100%
Digital compliance rate across initial clinic rollout
HIPAA & Medication Consent Form
Liam Ross
Age 4.2 • Dx: ASD (F84.0)
CareDexa is a HIPAA-compliant platform built to simplify pediatric ABA operations and eliminate paper bottlenecks. We help clinical staff manage diagnostic evaluations, automate guardian consent, and deliver structured daily care with total confidence.
Pediatric Behavioral Health & ABA
15 – 150 Clinicians & Staff
Schedule a Guided 15-Min Walkthrough
See CareDexa's 9-step intake wizard, mobile injury logs, and BAA security configured for your exact clinic caseload.
Request Live Clinic Demo
Zero paper binders • Immutable tamper-evident change histories • BACB verified
Eliminating intake delays & diagnostic paperwork bottlenecks
Pediatric therapy clinics struggle with paper-heavy intake, delayed evaluations, and fragmented records that slow down therapy start dates. When parents must print, scan, and hand-deliver insurance cards and multi-page medical histories, intake cycles stretch into weeks, leading to client drop-off and compliance gaps.
CareDexa replaces disconnected paperwork with a unified digital pathway. Families complete structured diagnostic questionnaires, upload insurance cards, and sign HIPAA consent forms online from their phones before the first clinical consultation.
Going Beyond the Usual Intake Process
9-Step Smart Intake Wizard
Automatically guides families through diagnostic history, insurance validation, emergency contacts, and signed legal consents.
Standardized Daily Care Logs
RBTs record AM/PM session notes, meal tracking, toileting assistance, and front/back body-map physical injury checks in real-time.
Tokenized Remote Medication Sign-Off
Guardians receive direct secure email links to review prescription instructions and authorize administration with 1-click legal e-signatures.
The Clinical Compliance Challenge
Before CareDexa, physical paper binders made state audit preparations stressful and error-prone. Missing parent initials on medication changes or unsigned behavioral consent forms put clinic licensing and insurance reimbursements at continuous risk. Clinicians spent precious hours chasing down signatures instead of coaching patients.
The CareDexa Advantage
Direct operational comparison between traditional clinical bottlenecks and our digital care infrastructure.
Without CareDexa (Traditional Clinic)
- 14-day average paper intake delay with high client drop-off
- Lost physical session notes and missing parent medication initials
- Frantic, high-stress audit preparations with scattered binders
- Supervising BCBAs spending excessive administrative time chasing signatures
With CareDexa Clinical Operating System
- ✓Same-day mobile intake completion via 9-step smart wizard
- ✓Live anatomical body-map injury logs & 1-click guardian e-signatures
- ✓Survey-ready 1-click compliance export with immutable audit logs
- ✓Reclaimed administrative hours redirected to direct patient therapy
Case studies coming soon.
Clarity across daily clinic operations
With all clinical intake records and daily therapy notes stored under immutable change logs, supervisory BCBAs can audit caseload progress across every child in seconds. Staff transitions are seamless because comprehensive session notes and body-map injury histories are instantly available to substitute therapists.
The result is a survey-ready clinic where compliance is built into every tap, giving providers complete confidence during payer reviews and licensing inspections.
Zero-Trust HIPAA Architecture
End-to-end encryption at rest and in transit with dedicated Business Associate Agreements (BAAs).
Immutable Change Histories
Timestamped audit trails ensure every document modification and signature is permanently verifiable.
Survey-Ready 1-Click Export
Generate comprehensive clinical case files and session logs instantly for auditors and insurance payers.
Ready to see it on your own caseload?
Bring a real (or representative) case and we'll walk it through the full pipeline with you — screening to first session, and show you where the hours and revenue come back to your clinic.
